For staffing, recruiting & workforce agencies
E-signature for staffing agencies: from placement to timesheet in one flow
Staffing runs on speed — a candidate accepted today needs to be paperwork-clean and on assignment tomorrow. ClinReady Sign assembles placement confirmations, onboarding packets, and compliance forms with AI, then chases client and candidate signatures automatically.
How teams use it
Client & candidate agreements
Client staffing services agreements, placement confirmations, and assignment letters routed to the right signer without manual formatting.
Temp & 1099 onboarding
Onboarding packets, independent contractor agreements, and confidentiality/non-solicitation terms assembled from a plain-English request.
Background & credential checks
Background check and drug screen authorizations, plus credential and license attestations for travel and per diem placements.
Timesheets & assignment closeout
Weekly timesheet approvals routed to the client, and assignment-end acknowledgments that document a clean exit.
Paper intake capture
Photograph a signed paper timesheet or ID; AI de-skews, orders, and OCRs the pages into a clean, searchable PDF you can download. Included on every plan.
Audit-ready evidence
Every envelope carries a SHA-256 hash, a certificate of completion, and an exportable, timestamped audit trail.
Templates in the box
The Staffing template pack covers the paperwork that follows a placement from offer to exit:
Client Staffing Services Agreement
Master terms between the agency and client covering billing, markup, and replacement guarantees.
Candidate Placement Confirmation & Assignment Letter
Role, rate, start date, and assignment terms confirmed by both the candidate and client.
Temporary Employee Onboarding Packet
Offer, tax forms, and policy acknowledgments assembled into one routed packet.
Background Check & Drug Screen Authorization
FCRA-style disclosure, consent to screen, and chain-of-custody acknowledgment.
Credential & License Attestation (Travel / Per Diem)
Active license numbers, expiration dates, and attestation of no disciplinary action.
Weekly Timesheet & Client Approval
Hours worked routed to the client contact for sign-off before payroll runs.
Confidentiality & Non-Solicitation Agreement
Protects client relationships and candidate data during and after an assignment.
Independent Contractor Agreement (1099)
Scope, payment terms, and classification language for 1099 placements.
Assignment End & Exit Acknowledgment
Documents the end date, return of equipment, and final pay acknowledgment.
Signing and audit trail, not a certification claim
Client-facing agencies need proof a candidate consented to a background check and a client approved hours billed. Every envelope produces a SHA-256 hash, certificate of completion, and exportable audit trail. We do not hold a HIPAA or SOC 2 certification and say so plainly. Read the full compliance posture.
Frequently asked questions
Can we onboard a temp or travel worker the same day as a placement?
Yes. Describe the placement and AI assembles the offer letter, onboarding packet, background check authorization, and credential attestation into one routed packet the candidate signs from a phone, often within the hour.
How do clients approve weekly timesheets?
The Weekly Timesheet & Client Approval template routes hours to the client contact for sign-off before payroll runs, with a timestamped audit trail if a client later disputes hours billed.
Does this replace our background check vendor?
No — ClinReady Sign handles the disclosure and consent paperwork (FCRA-style authorization, drug screen consent) that has to be signed before you run a check with your existing vendor. It doesn't perform the check itself.
What does it cost for an agency placing across multiple clients?
Every plan starts with a 14-day trial — 1 user, 25 signature requests and 15 scanner pages, no card to start; a card is required to continue after day 14. Most agencies run Professional at $49/month for 5 users or Business at $129/month for 10 users ($14 per extra user) as recruiters and coordinators are added.
Try it on your own paperwork
Start with a 14-day trial — 25 signature requests and 15 scanner pages, no card to start.